Finance and Accounts Payable Specialist

Salary:
$25.64/Hour - $28.21/Hour
Location:

CenterState CEO - Pike Block
115 West Fayette St
Syracuse, NY 13202
United States

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Job Summary:


The Finance & Accounts Payable Specialist plays a vital role in supporting the financial stability of CenterState CEO, its subsidiaries, and affiliates. This position is responsible for accurate and timely processing of accounts payable, assisting with accounts receivable, supporting grant-related financial activity, and maintaining strong internal controls.


The Specialist ensures compliance with organizational policies, fiscal accountability standards, and regulatory requirements while providing excellent service to internal teams and external partners.


Essential Job Duties and Responsibilities: (Additional duties may be assigned)


Accounts Payable

  • Process vendor invoices for CenterState CEO and all subsidiaries, ensuring proper documentation, coding, and approvals.


  • Perform 2-way and 3-way matching of purchase orders, packing slips, and invoices, when applicable.


  • Prepare weekly disbursement batches (ACH, checks, and other payment methods) and assist with cash flow forecasting.


  • Maintain vendor files, including onboarding, W-9 collection, and updates.


  • Communicate with vendors to resolve discrepancies, respond to inquiries, and ensure timely payment.


  • Prepare annual 1099 filings and ensure tax documentation compliance.


Accounts Receivable


  • Support preparation and processing of customer invoices.


  • Assist with applying payments, reconciling accounts, and following up on outstanding receivables.


  • Support monthly AR reporting and general ledger reconciliation.


Financial Processes & Controls


  • Assist with monthly, quarterly, and year-end close processes, including journal entries and account reconciliations.


  • Reconcile intercompany transactions and ensure accuracy of shared financial activity.


  • Review general ledger detail for accuracy and completeness.


  • Maintain strong internal controls and confidentiality standards.


Grant & Compliance Support


  • Assist with gathering, verifying, and compiling financial documentation for grant reimbursement requests.


  • Ensure expenses follow grant guidelines and organizational policies.


  • Maintain organized financial records for audit readiness.


Other Financial Responsibilities


  • Support sales tax filings and other required financial reporting.


  • Prepare or assist with PAC (Political Action Committee) filings.


  • Stay up to date on company policies, procedures, and financial systems to ensure continuity and backup support.


  • Provide assistance to internal teams as needed and contribute to department improvement initiatives.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and Experience:


  • Associate’s degree in accounting, Finance, or related field required; equivalent experience may be considered.


  • Minimum 2 years of experience in accounts payable or general accounting preferred.


  • Nonprofit or fund accounting experience strongly preferred.



Knowledge, Skills, and Abilities:


  • Strong understanding of accounting principles and bookkeeping practices.


  • Proficiency in Excel (e.g., formulas, pivot tables, lookups) and standard office software.


  • Experience with accounting systems; Sage 100 and NetSuite experience preferred.


  • Excellent attention to detail and commitment to accuracy.


  • Ability to gather, analyze, and compile financial data and prepare reports.


  • Strong written and verbal communication skills.


  • Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.


  • Strong problem-solving skills and ability to work independently and collaboratively.


Supervisory Responsibility:

This position has no supervisory responsibilities.


Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. but can be flexible as agreed to by portfolio leads.


Travel:

No travel is expected for this position.?


Physical and Mental Requirements:

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing detailed accounting work, using a computer terminal for research, and/or extensive reading. General office equipment is used.


Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Disclaimer:

  • All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.


  • This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.


  • The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.


  • This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.


CenterState CEO is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer without regard to race, creed, national origin, religion, sex (including pregnancy, childbirth or related medical conditions), gender, gender identity, age, marital status, physical or mental disability, predisposing genetic characteristics, sexual orientation, domestic violence victim status, military status or veteran's status.